Payment Reminders
Gentle nudges that get you paid.
Late payments are the biggest cash flow killer for small businesses. Invoify's payment reminder system lets you set up rules that automatically send professional reminder emails when invoices become overdue. Configure how many days after the due date each reminder fires, customise the message, and let the system follow up for you. You can also send manual one-off reminders from any invoice detail page.
Why your business needs this
Automatic follow-up
Set reminder rules once and the system sends professional follow-up emails automatically. No more awkward "just checking in" emails.
Consistent persistence
Automated reminders are sent reliably on schedule — something busy business owners often forget to do manually.
Professional tone
Pre-written reminder templates maintain a professional relationship while firmly requesting payment.
Faster collections
Businesses that send payment reminders collect overdue invoices significantly faster than those that wait passively.
Step by step
Create reminder rules
Go to Reminders settings and create rules: e.g. "7 days after due date", "14 days after due date", "30 days after due date".
Rules run daily
At 08:00 UTC each day, the system evaluates all outstanding invoices against your active rules and sends reminders where applicable.
Manual reminders too
From any invoice detail page, send a one-off manual reminder at any time — useful for high-priority invoices.
Track reminder history
See which reminders have been sent for each invoice, when, and to whom.
Everything included
Rule-based automation
Define rules like "send reminder 7 days after due date" with full scheduling control.
Multiple reminders
Create escalating reminder sequences: 7 days, 14 days, 30 days after due date.
Manual sending
Send a one-off reminder from any invoice detail page for immediate follow-up.
Daily processing
Automated reminders evaluated and sent daily at 08:00 UTC.
Email quota aware
Reminders count towards your monthly email quota — visible in usage tracking.
Reminder history
Track all sent reminders per invoice for a complete communication record.
Collect overdue invoices 2x faster
The UK Federation of Small Businesses reports that late payments cost small businesses £22,000 per year on average. Automated reminders are the most effective low-effort strategy to reduce this burden.
Configuration Tips
- 1Start with a three-step sequence: 7 days, 14 days, and 30 days after the due date.
- 2Keep the first reminder friendly and the later ones more firm — escalation is expected.
- 3Manual reminders are useful for large invoices that need immediate attention.