Free Invoice Generator

Create an invoice in 3 steps

1. 1

   Choose your document type

   Start with an invoice — or a credit note, debit note, proforma or receipt. The editor shows the correct fields and numbering for each type.

2. 2

   Fill in the details

   Your client auto-fills from your address book and line items pull from your product catalog, with per-item VAT and discounts calculated for you as you type.

3. 3

   Issue, send or download

   Email it with the PDF attached automatically, or download a print-ready PDF instantly. The status flips to Sent so you always know what has gone out.

A closer look at the editor

Real-time invoice editor

A split-screen editor with a paginated, WYSIWYG preview that mirrors the final PDF exactly. Subtotals, discounts and VAT recalculate live, and every change auto-saves to the cloud. What you see is pixel-for-pixel what your client receives.

Line items, discounts & per-item VAT

Add items from your saved product catalog, apply percentage or fixed discounts, and set a different VAT rate on each line — 20%, 5%, 0% or exempt. A mixed-rate invoice (say, consultancy at 20% alongside zero-rated printed books) breaks its totals down correctly, automatically.

Five document types

Invoice, Credit Note, Debit Note, Proforma and Receipt — the editor adapts its required fields to each, and credit notes reference the source invoice for a clean audit trail (for example, a credit note against INV-2026-014).

15 branded templates

Choose from 15 professionally designed templates, set a custom accent colour (preset or hex), pick a curated font pairing, and upload your logo (PNG, JPG or SVG) or use a styled text logo. Set your brand once; every future invoice inherits it.

Smart invoice numbering

Build sequential, HMRC-compliant numbers with custom prefixes and format tokens like {YYYY}/{MM}/{####}, with per-document-type schemes and monthly, yearly or no auto-reset — for example BSE-2026-0042.

Email delivery

Send in one click with the PDF attached automatically, a pre-filled subject and body (invoice number, client, amount, due date) and CC/BCC support. The status flips from Draft to Sent for you.

Payment tracking

A visual collected-vs-total progress bar, partial payments with history, and statuses (Draft, Issued, Sent, Partially Paid, Paid, Overdue) — with overdue invoices flagged automatically.

Built for UK businesses

Invoify is designed around UK VAT and HMRC rules, so your invoices are compliant by default — not after a fiddly setup.

• All four UK VAT rates, ready to use. Standard 20%, Reduced 5%, Zero-rated 0% and Exempt — assignable per line item.
• The fields HMRC expects. Sequential invoice numbers, your VAT number, the supply date and a VAT breakdown by rate, formatted correctly.
• Mixed-rate invoices handled. The tax summary splits VAT by rate automatically, so multi-rate invoices add up.

Learn more about UK VAT handling in Invoify, read our guide to UK VAT rates for 2026, or see what a compliant UK invoice must include. If a client pays late, our free late payment interest calculator works out what you are legally owed.

Anatomy of a UK invoice

Here is a complete, realistic example — the kind of invoice you can produce in a couple of minutes.

Grow into the rest of Invoify