Tracking Payments

Payment Tracking

Invoify helps you keep track of which invoices have been paid, which are outstanding, and which are overdue.

Recording a Payment

1. Open the invoice from your Invoices list
2. Click Record Payment
3. Enter the amount received and the date
4. The invoice status updates automatically:
   • Paid — Full amount received
   • Partially Paid — Part of the total received
   • Overdue — Past due date with no payment

Payment History

Each invoice maintains a complete payment history showing:

• Amount and date of each payment
• Running balance
• Payment method notes

Dashboard Overview

Your dashboard shows key payment metrics at a glance:

• Total invoiced this period
• Total collected
• Outstanding amount
• Overdue amount

Late Payment Interest

When a client is late paying, Invoify can calculate statutory interest under the Late Payment of Commercial Debts Act:

• Navigate to the invoice detail page
• Click Claim Interest
• The calculator applies the current BOE base rate + 8% statutory margin
• Plus a fixed compensation amount (£40–£100 depending on debt size)

Note: The Late Payment Calculator is available on both Free and Pro plans.

Payment Reminders (Pro)

With a Pro subscription, you can set up automatic payment reminders:

• Configure reminder rules in Settings > Payment Reminders
• Set timing (e.g., 3 days before due, on due date, 7 days after)
• Reminders are sent automatically by email
• Track which reminders have been sent from the invoice detail page